Production Administration Assistant
Job ID: 10050
Ortigas

Key Skills

Diary Keeping

Encoding Skills

Listening Skills

Short-hand Writing

Steno

Switchboard

Timekeeping

Records Management

Preparing Business Correspondence

Microsoft Office

Google Apps

Job Description

We are in need of a Production Administration Assistant to support one of the leading providers of Indoor/Outdoor Blinds, Curtains and Drapes in Australia.

Responsibilities:

Adhere to company Mission and Values

Digitise information from handwritten job notes into various systems/programs

Identify missing information and possible hold up to production and notify the relevant sales representatives

Follow up on Sales rep enquiries

Stock check notes

Order goods from a wide and varied supplier base

Track goods to ensure they reach Country Blinds in a timely manner as to not hold up production

Process orders into computer and other visual tracking aids, I.E. Powder coating run sheet

Fill out cut sheet/build lists/parts lists

Consistently, positively communicate with Production Manager

Positively chase products and materials at Production Managers request

Must work flexible hours, incl. some Saturdays during busy periods (typically leading up to Christmas)

Must work reasonable overtime to reach deadlines

Work efficiently and use initiative individually or as part of a team

Willingness to change task with minimal notice

Must maintain a neat and respectable appearance

Display a solid understanding of all products and reading notes

Understanding mathematical calculations and other numerical data

Positively deal with problems, regardless of the cause

Participates in training (whether on the job or external)

Treat our customers, suppliers and other business contacts with respect and tact

Demonstrate ability to establish and maintain effective working relationships and good communication with all areas (Sales/Office/Management/Production/Installation)

Adhere to all company policies, procedures and business ethics codes

Requirements

At least 2 years experience in an Administrative or Data Entry role.

Good communication skills – both written and English.

Experience using google/excel sheets and understands simple mathematics.

Ability to multi-task Ability to change tasks without notice and fuss Detail orientated Ability to check own work Follows process, without skipping steps

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To Apply:

submit CV / Resume with the following info:

JOB ID#
Complete Name
Email address
Mobile number